Minutes of the virtual meeting of Acaster Malbis Parish Council
held on
Monday
8 March 2021 at 7:30 pm.
Under the temporary procedures permitted by “The Local
Authorities and Police and Crime Panels (Coronavirus) (Flexibility
of Local Authority and Police and Crime Panel Meetings) (England
and Wales) Regulations 2020” the meeting was held
online.
Open Forum – No members of the public attended.
Present: Cllr G Taylor. (Chairman)
Councillors: C Booth, P Harlington, R Jones, J Smith, D Walker.
Councillor: J C Galvin (City of York Council - Ward Member) was
absent
Clerk: M G
Davies.
There being no members of the public present the chairman opened
the meeting at 7:30 pm.
MINUTES
1. To receive
apologies and approve reasons for absence.
All members were present.
2.
2.1 To receive any declarations of interest not already declared
under the council’s code of conduct or members Register of
Disclosable Pecuniary Interests.
There were
none.
2.2 To receive and consider any applications for
dispensation.
There were none.
3.
To confirm the minutes of the meeting held on 8 February 2021 as
a true and correct record.
Approval of the Minutes was
proposed by Cllr Harlington, seconded by Cllr Smith and
agreed by all members present.
4.
To receive information on the following ongoing issues and
decide further action where necessary.
4.1 To confirm the
re-appointment of the Parish Council’s internal auditor for
the 2020-2021 Financial Year and to confirm a review of the
effectiveness of the Council’s internal control and budget
procedures is in progress.
The Clerk confirmed that the internal auditor has agreed to act for
a further year and that the internal review of procedures was
ongoing.
5. To consider
the following planning
applications(s):
5.1 21/00369/FUL - Loft conversion to create habitable room at
first floor with 2no. rooflights
and new window opening to side at 18 Lakeside, Acaster Malbis, York
YO23 2TY
Cllr Smith reported on the above application which is very similar
to an earlier application at
17 Lakeside which received approval in October 2020. Following
discussions it was
resolved:
B. We have no objections.
The Clerk is to submit the appropriate planning response to the
City of York Council.
6. To receive
the following planning decision(s) /
information:
General update – Cllr Smith.
There were no matters currently outstanding.
7. Matters
requested by councillors or clerk:
7.1 To
Receive Reports from Councillors who have attended training events
and
meetings of outside bodies.
7.1.1 – Training webinar – Website Accessibility to
comply with WACG 2.1AA
Standard 02.03.2021. – Report from Clerk
The Clerk reported that the above webinar had been valuable and
because of new
information received during the session recommended that Agenda
item 7.2 be
deferred until the April 2021 meeting to allow further minor
amendments to the text.
7.2 To Approve and Adopt an
updated version of the Parish Council’s Web Content
Accessibility Document declaring compliance with WACG 2.1AA within
reasonable cost constraints.
Deferred to 12 April 2021 meeting as per item 7.1.
7.3 To note that a review of
the Parish Council’s Assets Register has been completed
before 2020-2021 Financial year-end.
The Clerk confirmed that the annual review of the Assets Register
has been completed.
7.4 To note that a review of
the Parish Council’s Insurance Valuations has been completed
before Financial year-end 31.03.2021.
The Clerk confirmed that the annual review of the asset valuations
for insurance
purposes has been completed. (Insurance renewal due in May
2021).
7.5 To Note that a review of
the Parish Council’s Policies and Procedures is in progress
including Financial Regulations and Standing Orders. A revised Code
of Conduct is expected to be introduced early in the 2021-2022
Financial Year.
This matter is in progress.
7.6 To propose that the date of
the Annual Meeting of the Parish Council on 10.05.2021 be moved to
an earlier date to allow it to be held before the expiry of the
current
temporary procedures permitted by “The Local Authorities and
Police and Crime Panels (Coronavirus) (Flexibility of Local
Authority and Police and Crime Panel Meetings) (England and Wales)
Regulations 2020” which will expire on 07.05.2021.
(This item is awaiting legal advice from Yorkshire Local
Council’s Associations).
The Clerk reported that, unless renewed by Parliament, the COVID-19
rules that permit virtual meetings will expire at midnight on 6 May
2021 forcing the Parish Council to revert to face to face meetings
(currently not permitted) or to suspend all meetings until COVID-19
restrictions end. The Clerk has been advised that the meeting
planned for 10 May 2021 may need to be brought forward to a date
before 7 May 2021.
8. Financial matters:
8.1. To approve the following
accounts for payment:
05.03.2021 - To note the receipt of an amount of HSBC credit
interest due
£ 0.28
09.03.2021 - Transfer from deposit to current account to cover
payments
below
£1307.63
10.03.2021 - ACS (2000) Annual Website Hosting Inv
3532
£ 144.00
10.03.2021 - Microsoft 365 Annual Subscription for Clerk’s PC
(repay
Clerk)
£ 135.36
10.03.2021 - Ebuyer Lenovo Essential FHD Webcam (repay
Clerk)
£ 48.48
25.03.2021 - Clerk’s Gross Salary Jan - Mar
2021
£ 922.40
25.03.2021 - Clerk’s Office Allowance Jan - Mar
2021
£ 25.00
25.03.2021 - Clerk’s Telephone Allowance Jan - Mar
2021
£ 18.00
25.03.2021 - Clerk’s Stationery Exps Mar 2021 (Storage
archive bags and
pens)
£ 14.39
£1307.63
Approval of the financial matters including receipt of the amount
of £0.28 credit interest on 05.03.21 was proposed by Cllr
Hawkins, seconded by Cllr Harlington and agreed by all.
8.2. To receive a bank reconciliation report to 31 March 2021.
8.3 To receive a budget / actual
comparison to 31 March 2021.
Receipt and acceptance of the above reports by email was noted by
all.
9.
To consider the following new Correspondence received and decide
action where necessary:
There was none.
10. North Yorkshire Police
local PCSO Crime reports.
NYP Crime Reports are still suspended.
11.
To consider matters raised with/by the Ward Member –
Councillor J.C.Galvin.
General update.
Ward Cllr Galvin confirmed that the dog
waste bin near the Lakeside culvert will be replaced with a larger
one when resources permit. Potholes are an ongoing issue.
Cllr Galvin advised that City of York Council are working with
tight financial and resource
constraints and the condition of roads across the City of York are
a cause for concern.
Cllr Galvin gave a brief outline of the proposal for changes to the
local authority structure
within York and North Yorkshire. The view of the existing council
is that York should be left unchanged. The Clerk asked if there was
any date available for the arrival of the new bin lorries ordered
in 2020 but no update was available.
12. To notify the clerk of
matters for inclusion on the agenda of the next
meeting.
Subject to them being ready the Clerk asked that the routine review
and adoption of the
Council’s Financial Regulations, Standing Orders and the
revised Web Accessibility
Statement be added to the next Agenda.
13.
To confirm that the Annual Meeting of the Parish of Acaster Malbis
will be held on
Monday 15.03.2021 - This meeting will be held virtually using Zoom.
All are welcome to attend. Meeting ID 973 8916 2120 Passcode
80904
To confirm the date of the next meeting of the Parish Council as
Monday 12 April 2021,
This meeting will also be
held virtually.
Both dates above were confirmed.
There being no further business the Chairman closed the meeting at 8:09 pm thanking all for their time.
…………………………..………. Chairman Date approved 12 April 2021.